Corporate Services · Retainership

Retainership Services access ongoing company secretarial, legal, and compliance support on a fixed monthly retainer.

A retainership arrangement provides businesses with dedicated, ongoing access to expert company secretarial and compliance advisory — covering routine annual obligations, event-based filings, governance support, and ad hoc queries — at a predictable monthly cost without the overhead of a full-time in-house team.

Every company registered in India — regardless of size or turnover — has a continuous stream of compliance obligations: board meetings to be minuted, ROC filings to be made on time, registers to be maintained, director KYC to be updated, and ad hoc events such as share transfers, director changes, and capital alterations to be documented and filed correctly. Missing any of these obligations can result in penalties, director disqualification, and reputational damage during due diligence.

For most growing companies, maintaining a full-time Company Secretary or legal compliance professional on the payroll is cost-prohibitive. A retainership model bridges this gap — providing the same quality of expert support at a fraction of the cost, with the added benefit of a team that handles multiple compliance domains simultaneously.

At Beyonte Compliances, our retainership arrangements provide each client with a dedicated relationship manager, a pre-agreed scope of services, a proactive compliance calendar, and access to expert advice on company law, FEMA, tax, and governance matters — all under a single monthly engagement.

What Our Retainership Covers

Annual ROC Filing Management

Preparation and filing of all mandatory annual returns — AOC-4, MGT-7A, ADT-1, and DIR-3 KYC — within prescribed due dates.

Board Meeting Support

Drafting board meeting notices, agendas, resolutions, and minutes for all meetings held during the retainership period.

Event-Based Compliance

Managing filings for all corporate events — director changes, share allotments, registered office changes, charge creation, and capital alterations.

Statutory Register Maintenance

Maintaining all statutory registers required under the Companies Act — members, directors, charges, contracts, and related-party disclosures.

Compliance Calendar & Alerts

Maintaining a live compliance calendar with advance alerts for every due date — ensuring nothing is missed throughout the year.

Ad Hoc Company Law Queries

Providing written or verbal advice on company law, governance, and compliance queries arising during the month — within agreed response timelines.

AGM / EGM Support

Preparing all documentation for Annual General Meetings and Extraordinary General Meetings — notices, proxies, resolutions, and minutes.

Dedicated Relationship Manager

A single point of contact who understands the company's history, structure, and compliance profile for consistent and efficient service delivery.

Our Process

Onboarding & Compliance Audit

Reviewing the company's current filing status, statutory registers, and pending obligations to establish a clean and accurate baseline.

Scope Agreement & Calendar Setup

Agreeing on the retainership scope, monthly deliverables, and building the annual compliance calendar with all due dates.

Relationship Manager Assignment

Assigning a dedicated relationship manager who will be the company's primary contact for all compliance and advisory matters.

Monthly Compliance Execution

Executing all due filings, meeting support, register updates, and event-based compliance within agreed timelines each month.

Monthly Status Report

Delivering a monthly compliance status report summarising completed filings, upcoming obligations, and any matters requiring director attention.

Why It Matters

✓Predictable monthly cost with no per-transaction billing surprises for routine compliance

✓Dedicated relationship manager provides consistent, knowledgeable service throughout the year

✓Proactive compliance calendar prevents missed deadlines and late filing penalties

✓Significantly lower cost than maintaining a full-time in-house Company Secretary

✓Event-based compliance is handled promptly without the need to engage a new advisor each time

✓Access to multi-disciplinary expertise across company law, FEMA, and tax under one engagement

✓Clean ROC records and statutory registers are always investor and audit-ready

✓Monthly status reports keep directors informed of all compliance obligations without micromanaging

Frequently Asked Questions

A standard company secretarial retainership typically covers annual ROC filings, board and AGM meeting support (notices, agendas, minutes), statutory register maintenance, event-based filings (director changes, share allotments, etc.), a compliance calendar with due-date alerts, and a fixed number of ad hoc advisory queries per month — all for a fixed monthly fee.

Under the Companies Act, a full-time Company Secretary (CS) is mandatory only for listed companies and unlisted public companies with paid-up capital of ₹10 crore or more. However, all private companies still need to comply with company secretarial obligations — board meetings, annual filings, statutory registers — which is where a retainership arrangement provides cost-effective expert support.

Retainership agreements typically include provisions for out-of-scope events — such as a major capital restructuring, ESOP scheme setup, or insolvency filing — to be handled on a separate fee arrangement. The relationship manager will advise the client proactively when a matter falls outside the standard scope and provide a separate engagement letter for the additional work.

A retainership provides continuous, proactive support under a fixed monthly fee — the advisor is responsible for identifying and managing compliance obligations, not just responding when called. Per-transaction engagement requires the client to identify what needs to be done and engage an advisor each time, which leads to missed deadlines, coordination costs, and higher cumulative fees for routine compliance.

Stay fully compliant year-round — with a team that proactively manages every obligation for you.

Talk to our team about setting up a retainership arrangement for your company's ongoing compliance needs.